Built for med spas & aesthetic clinics

Every Missed Call Is a
Lost Consultation.

Your ads bring in leads. Your phone doesn't. GlowFlow texts back within 60 seconds of every missed call — answering questions, qualifying the patient, and booking the appointment before your front desk even knows it rang.

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How it works

From a missed call to a booked appointment — automatically

Everything that happens between a lead reaching out and walking through your door — handled without your team lifting a finger.

📲
Missed Call Text Back
Texts missed callers in under 60 seconds — before they find your competitor.
🤖
60-Second Response to Every Inquiry
Answers pricing questions, checks availability, and qualifies leads 24/7 — no front desk required.
📅
Patients Self-Book From the SMS Thread
No phone tag. No "let me check with the doctor." Patients pick a slot and it's confirmed — instantly.
⚡
Patients Who Ghost Come Back and Book
Automated follow-up sequences re-engage leads that didn't convert on first contact — over SMS and email.
⭐
Review Booster
Sends review requests after appointments to build your Google rating automatically.
📊
See Your Revenue Impact Every Monday
Leads recovered, appointments booked, response time — delivered in a clear weekly digest.
See it live

10 seconds. One missed call. One booked patient.

Watch the full GlowFlow workflow — a missed call becomes a booked appointment automatically. Sample data for illustration.

1
Missed Call
2
Auto SMS
3
Patient Replies
4
Booking Confirmed
5
Dashboard Updated
LA
Luxe Aesthetics
Incoming call…
Missed Call — 9:47 AM
01

Patient calls. No one answers.

It happens dozens of times per week. Staff is with a patient, the front desk is busy, or it's after hours. The lead would normally go cold.

Without GlowFlow: lost lead
02

GlowFlow texts back in seconds.

The moment a call goes unanswered, GlowFlow sends a personalized text from your clinic's number — with available time slots, right away.

Automatic. Under 60 seconds.
03

Patient picks a time and clicks the link.

Sarah replies "3pm works" and gets a direct booking link. No hold music, no calling back, no friction. She books while she's still thinking about it.

Lead re-engaged in <2 min
04

Appointment confirmed automatically.

Confirmation sent to Sarah. Reminder scheduled for 24 hours before. Your calendar updated. Zero staff involvement required.

Booked before you knew she called
05

Dashboard shows the recovered lead.

Your admin portal logs every lead, response time, and booking status in real time. A missed call that would have cost you $400+ just became a confirmed appointment.

Sample: ~$420 recovered
No signup. Runs right here.
Without vs. with

What changes when leads stop slipping through.

01
📥
Lead comes in
Phone call, web form, or DM — any channel
→
02
🤖
AI responds instantly
Personalized reply in under 60 seconds, 24/7
→
03
📅
Appointment booked
Patient self-schedules before your team sees it
📵
Without GlowFlow
The typical clinic experience
📞
Missed call goes to voicemail
Potential patient called during treatment. No callback system. They book a competitor in 4 minutes.
⏰
4-hour average response lag
Staff follows up after lunch. By then, most leads have already moved on or booked with a competitor.
🗂️
No central system
Leads tracked on sticky notes. Nobody knows how many you're losing or from which channel.
💸
Ad spend with no attribution
Paying Google or Meta monthly but can't trace which spend converts. Flying completely blind.
Most
leads lost before
first contact
→
vs.
⚡
With GlowFlow
Automated from first touch
🤖
Instant AI response — under 60 seconds
Every lead gets a personalized reply within seconds. Qualified and moved toward booking before a human sees it.
📊
Leads scored and routed automatically
Treatment type, location, and intent confirmed. Only qualified leads reach your calendar. No junk.
📅
Appointments booked without lifting a finger
Leads walk themselves through availability and book. Your front desk handles confirmations, not outreach.
📈
Weekly performance report, zero effort
Lead volume, bookings, response time, and ROI by zip code. Know exactly what's working and where to scale.
15–30%
of missed leads
recovered on average
Example workflow

What a recovered lead looks like

A missed call at 7pm turns into a booked Botox consultation — without anyone on your team doing a thing. Example workflow · sample data

📞 Missed Call Detected 7:14 PM
Caller: (650) 555-0182 · Radiance Aesthetics, San Jose
⚠ No answer — call went to voicemail
GlowFlow Leads auto-reply sent:
Hi! This is Radiance Aesthetics. Sorry we missed your call — I can answer questions or book you an appointment right now. What were you calling about? 😊
Delivered · 7:14 PM · 0 seconds after missed call
Oh hi! I was asking about Botox — how much does it cost for forehead lines?
Patient · 7:16 PM
Great question! Forehead Botox typically runs $250–320 for a standard treatment (about 20–25 units). We're running a first-visit special right now. Want to grab a free consultation slot this week?
Delivered · 7:16 PM · AI reply
Yes! Thursday works. Do you have anything around 11am?
Patient · 7:17 PM
Thursday at 11am is open! I've just booked you in with Dr. Patel. You'll get a confirmation text shortly. See you then! 🎉
Delivered · 7:17 PM · Appointment confirmed
Outcome
Booked
Consultation confirmed for Thursday 11am · Dr. Patel · Botox forehead
3 min
Missed call → booked
$0
Staff time used
📵 Without GlowFlow Leads
✕ Missed call goes to voicemail at 7:14 PM
✕ Staff sees voicemail next morning
✕ Patient already booked a competitor by 7:20 PM
✕ $280–320 consultation revenue lost

Example workflow illustrating how GlowFlow Leads is designed to work. Sample data for illustration only.

Sample dashboard view

See every lead, every outcome, every week.

app.glowflow.co/dashboard
Sample view
New leads this week (sample)
47
Botox, filler & laser requests
↑ 18% vs last week
Avg response time (sample)
38s
Lead to first contact
↓ from 4.2h industry avg
Recovered revenue (sample)
$12.4k
This month, from recovered leads
↑ 23% vs prior month
Lead Pipeline — This Week
Live feed
Name Treatment Location Received Status
Sarah M.Botox (forehead)Brooklyn, NY2 min ago New
Jessica R.Lip fillerAustin, TX18 min ago Contacted
Mia T.CoolSculptingMiami, FL1 hr ago Booked
Amanda K.Laser resurfacingLA, CA3 hrs ago Qualified
Priya N.Botox (crow's feet)Chicago, IL5 hrs ago Booked
⚡
<60s
Average lead response time
Platform benchmark
📈
15–30%
Of missed leads projected to be recovered
Projected estimate
⭐
$7–25
Projected cost per lead vs. paid ads
Projected estimate
🕐
5 min
From signup to first automated response
Onboarding flow
Example Activity What a live clinic feed looks like · sample data
✓
Botox consultation booked — Radiance Aesthetics, San Jose
sample
✓
Missed call recovered — Luminary Skin Studio, Palo Alto
sample
✓
Filler inquiry answered by AI — Bloom MedSpa, Sunnyvale
sample
✓
Laser consultation scheduled — Nova Aesthetics, Cupertino
sample
Pricing

Simple pricing, no surprises

Start free for 7 days. Card required only after your personalized demo. Cancel anytime. See how we compare →

The math is simple

One missed call on a Botox consultation is $150–$600 in lost revenue. If GlowFlow recovers just 3 appointments a month, the Starter plan pays for itself — and you didn't have to answer a single call.

Starter
$297
/mo
 
Perfect for single-location clinics ready to automate lead follow-up and stop missing calls.
  • ✓ Text-back to every missed call
  • ✓ Missed-call text back
  • ✓ Lead capture & CRM
  • ✓ Basic weekly reporting
  • ✓ Up to 200 leads/mo
  • ✓ Email & chat support
7-day free trial · Card after demo
Pro
$497
/mo
 
Everything in Starter plus follow-up sequences, automated booking, and review requests.
  • ✓ Everything in Starter
  • ✓ Follow-up sequences (SMS + email)
  • ✓ Automated appointment booking
  • ✓ Review request automation
  • ✓ Up to 500 leads/mo
  • ✓ Priority support
7-day free trial · Card after demo
Recommended
Growth
$997
/mo
 
Everything in Pro plus advanced automation, multi-location support, and a dedicated success manager.
  • ✓ Everything in Pro
  • ✓ Multi-location support
  • ✓ Advanced automation workflows
  • ✓ Unlimited leads
  • ✓ Dedicated success manager
  • ✓ Custom integrations
7-day free trial · Card after demo
Designed for clinics like these

Who GlowFlow Leads is built for

Scenario
The problem
Spending $3,000+/mo on ad agencies with no way to track which spend actually converts to appointments. Leads fall through the cracks on busy treatment days.
→ GlowFlow shows exactly which leads booked and from which channel
🏥
Multi-treatment med spa
Botox, filler, laser · 1–2 locations · $300k+/yr revenue
Scenario
The problem
Front desk drops voicemails during treatment hours. Callbacks go out hours later — most patients have already moved on.
→ Every missed call gets an AI text-back in <60 seconds
💉
Solo injector practice
NP or PA-C · 1 location · high appointment value
Scenario
The problem
New clinic getting leads from Google but converting fewer than expected. Follow-up is manual, inconsistent, and dependent on whoever's free.
→ Automated 3-step follow-up sequence runs without anyone lifting a finger
✨
New aesthetic clinic
Under 2 years open · building patient base · cost-conscious
Scenario
The problem
High-value laser and body contouring leads going cold because nobody replies fast enough after hours or on weekends.
→ 24/7 response coverage with instant booking — no after-hours lag
⚡
Laser & body clinic
CoolSculpting, laser hair removal · $500–2,500/treatment
Scenario
The problem
Expanding to a second location but can't afford to double front-desk headcount. Lead handling is becoming the bottleneck.
→ Both locations covered — one GlowFlow dashboard, zero extra staff
📍
Multi-location group
2–3 clinics · scaling without proportional headcount

These are illustrative scenarios, not real customer testimonials. GlowFlow Leads is early-stage — these describe the clinics we're built for and the problems we solve.

FAQ

Common questions

About 5 minutes. Connect your phone number, set your business hours, and we handle the rest. During onboarding, you'll provide your clinic details — treatments, pricing, location, and FAQs — and the system uses that to respond to common patient questions accurately.
No contracts. No cancellation fees. Cancel anytime from your dashboard. We also offer a 7-day free trial so you can test everything before committing.
GlowFlow is designed with HIPAA-conscious practices. We use encrypted data transmission and storage, and we do not store Protected Health Information (PHI) beyond what is required to operate the service. We recommend reviewing our BAA terms if your practice has specific compliance requirements.
Your leads are yours exclusively. We do not share, sell, or distribute your patient inquiries to other clinics or third parties. Ever. Each lead that comes through your GlowFlow setup belongs to your practice only.
During onboarding, you provide details about your clinic — services, pricing ranges, location, hours, and FAQs. The AI uses this to answer common questions naturally. It never invents information, and anything outside its training scope gets escalated to your team immediately.
You decide. GlowFlow can be configured to introduce itself as an automated assistant, or to respond on behalf of your team without identifying as AI. Most clinics use a hybrid approach — the AI handles the first response, and human handoff is seamless when needed.

Every unanswered lead is a
booking your competitor just got.

GlowFlow Leads responds in under 60 seconds, books the appointment, and sends the confirmation — before anyone on your team even sees the notification.

See It Work

Service Areas

Bay Area med spa territories

San Jose
Silicon Valley core
Sunnyvale
Tech corridor
Santa Clara
Convention & Intel hub
Cupertino
Apple campus territory
Mountain View
Google campus area
Palo Alto
Stanford & Sand Hill
Fremont
East Bay gateway
Redwood City
Peninsula mid-market

Each territory is exclusive — one clinic per coverage zone. Check availability →